In this article you will learn:
1. What is Allex AI-Assistant?
Allex AI-Assistant is your personal productivity assistant, designed to help you streamline your tasks and make your workday more efficient. Whether you prefer texting or talking, the Allex AI-Assistant adapts to your style, providing intuitive support for your projects, updates, and questions.
2. Key features of the Allex AI-Assistant
Interact with the Allex AI-Assistant through text-based commands or voice input, depending on what’s most convenient for you.
Possibilities:
Provide status updates and comments
Mention someone (@-mentioning)
Search for information or filter results
Navigate to specific projects or views and tasks
Add dependencies between projects
Answer general questions to support your daily workflow
3. Activating the Allex AI-Assistant
For activating the AIlex AI-Assistant, contact your Customer Success Manager or write an Email to support@allex.ai. Allex AI-Assistant is activated per organization.
What Happens to Your Data?
All entered data, whether in text or voice form, as well as data necessary for task completion, are securely transferred to an Azure OpenAI instance. This instance is fully compliant with current data protection regulations (GDPR), and the server location is in Sweden.
What is stored?
All inputs and corresponding responses are stored for quality assurance purposes. These data are stored exclusively within Allex and are subject to the same standards and mechanisms as all other data managed within Allex. Azure does not store any data.
4. How to use Allex AI-Assistant
Open on Desktop:
To open the Allex AI-Assistant, click on the AI-Assistant button found near the bottom of the main navigation bar.
Tip: You can move the AI-Assistant all over your browser screen.
Open on Mobile
The Allex AI-Assistant is optimized for mobile devices, allowing you to stay connected and productive no matter where you are.
Examples of Mobile Use Cases:
Quick Updates on the Go:
Provide task updates while heading back to the office after a coffee chat with a colleague.
Streamlined Reporting Between Tasks:
Set task statuses to done while moving from one task location to another.
Tip: Save the link to your phone home screen for one-tap convenience.
Input via microphone:
Click on the microphone icon, located at the bottom right of the AI-Assistant bubble to begin speaking.
Start voice interactions with a simple command or question.
Press the send button to transmit your message.
Note: Allex AI-Assistant can handle multiple languages.
Input via text:
Type your question or commands directly and press enter or click on the arrow icon.
Examples:
"The milestone ‘Design Approval’ is complete."
"Show me tasks due next week."
Note: Allex AI-Assistant may ask follow-up questions if it needs clarification, ensuring it understands your request fully.
5. Tips for Getting the Most Out of Allex AI-Assistant
Crafting Effective Commands: Use clear and concise language to make your input more actionable.
Leveraging Context: Provide specific details for better responses (e.g., “Tasks assigned to Sarah due next month”).
Exploring Features: Alternate between voice and text modes to discover which works best for different tasks.
Regular Feedback: Share feedback with the Allex team to help improve the AI’s performance.
Rephrasing your Input: If Allex AI-Assistant struggles to understand your commands, try rephrasing them or providing more details.
Voice Input: Ensure your voice input is free of background noise.